1. This Privacy Notice Contains
- Our Commitment To Privacy
- The Information We Collect
- How We Use and Share Information
- Our Commitment To Data Security
- Our Commitment To Children's Privacy
- How To Access Or Correct Your Information
- Your Privacy Rights
- Third Parties
- Analytics Tools
- Additional Information for the UK and European Union
- How To Contact Us
2. Our Commitment to Privacy
Your privacy is important to us. To better protect your privacy we provide this notice explaining our information practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, we make it available on our homepage and at every point where personally identifiable information may be requested.
3. The Information We Collect
This notice applies to all personal information collected or submitted on the MMA's website, as well as information we collect at our live events. On some pages, you can make information requests and register for events. The types of personal information collected at these pages and events may include:
- Name, title and company information
- E-mail address
- Phone and/or fax number
- Other business or contact information
- Credit/debit card information
We may collect these types of information when you provide it directly to us or when we receive it from third parties, including our partners, service providers, sponsors, and vendors (e.g., virtual event hosts), who may collect such information on our behalf.
We may use automated technology, such as "cookies'' and other tracking software, to track and facilitate navigation and to customize MMA content and collect site traffic data for analytical purposes. This data may contain your IP address or other device identifier, browser type and version, browsing information, time zone setting, browser plug-in types and versions, operating system and platform, and/or other information supplied to our website from your local computer or device.
We may combine information from different sources. For example, we may combine information that we have collected offline with information we collect online, or we may combine information we get from a third party with information we already have.
4. How We Use and Share Information
- We use the personal information you provide – when you register for access to member-only information, or when registering for an MMA event, or for access to our white papers, reports and webinars – to complete the registration and to fulfill your information request.
- When you register for an MMA webinar you may be asked to agree to share your personal information, including your name and contact information (e.g., email address), and any questions you submit during the webinar, with the sponsor or event host, if there is one. If you attend one of our sponsored dinners, the sponsor may have your email address and other contact information to follow-up with you about relevant content and events.
- If you ask to be added to our mailing list, your contact information may be used to inform you about relevant content or upcoming MMA events.
- We may use the information collected through the “cookies” and other tracking software to provide analytical data for website traffic and management.
- We may share your personal information with our partners, service providers, sponsors, and vendors for them to contact you (e.g., to respond to inquiries or about products, services, or events that may be of interest to you), or for us to conduct our business.
- If obligated or permitted to do so by law, we may share your personal information with third parties, such as governmental authorities.
We reserve the right to use and share non-personally identifiable information collected for any lawful purpose.
5. Our Commitment To Data Security
To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect. Credit card information is securely stored digitally on the MMA accounting service (Balance Financial) server and deleted when no further charges are scheduled or due.
6. Our Commitment to Children’s Privacy
The MMA complies with the Children's Online Privacy Protection Act (COPPA) and does not knowingly collect personally identifiable information from anyone under the age of 13. Our services are directed at adults.
7. How to Access or Correct Your Information
The MMA is committed to providing reasonable and practical access to allow visitors to identify inaccuracies in their personal information and may also request to have information removed. Visitors may submit inquires about the accuracy of personally identifiable information they have previously submitted and requests to have it removed through the MMA Website or via email at [email protected]. When practical, the MMA will, upon request, modify or delete personally identifying information.
8. Your Privacy Rights
Depending on your jurisdiction, you may have certain rights regarding our collection, use, and sharing of your personal information. If you have any questions regarding these rights, please contact us at [email protected] with “Privacy” in the subject matter line. Please note that we may request additional information to respond to or fulfill any requests regarding your rights under applicable laws or regulations. Details of rights that apply in the UK and European Union are set out in section 11 below.
9. Third Parties
This document addresses the use and disclosure of information we collect from you at http://www.mmaglobal.com and at MMA events. If you disclose your information to others, for instance when you attend an MMA event and share your contact details directly with vendors, different rules may apply to their use or disclosure of the information you provide to them. Since MMA does not control and is not responsible for the privacy policies of third parties, you are subject to the privacy policies of those other parties. We encourage you to view posted privacy policies or ask questions before you disclose your personal information to others.
10. Analytics Tool
MMA uses Google Analytics to perform web analytics on our website. Along with the data collected by standard Google Analytics implementation, MMA also implemented the User ID feature in Google Analytics in January 2015 in order to collect data about our traffic for the sole purpose of gaining a better understanding of the requirements of our website visitors. The User ID lets us associate engagement data from multiple devices and different sessions with unique IDs. All data collected by Google Analytics remains anonymous and non-personally identifiable.
To opt out of Google Analytics, please click here.
11. Additional Information for the UK and European Union
Our website can be visited by those in the UK and European Union and we do provide some services and events there. European data protection laws require certain additional information be provided and we have set this out below:
11.1. Lawful Basis
The table below explains who we collect personal information about, what that personal information is and the purpose. The last column sets out the ‘lawful basis’ we rely on for processing that personal information which is a requirement of data protection rules. Essentially, organisations may only process personal information if they can identify a lawful basis from a list set out in the rules.
Source and Purpose
Lawful Basis for Processing
Individuals who contact us.
Contact details provided and correspondence.
This information is given to us by you. It is used to respond to the query and keep a record of it.
Our legitimate interests as an organisation in responding to and keeping a record of correspondence.
Individuals who register for a webinar, live event or to access a document such as a white paper.
Name, title and company information; contact details; payment card details.
This information is given to us by you or or when we receive it from third parties, including our partners, service providers, sponsors, and vendors (e.g., virtual event hosts), who may collect such information on our behalf.
Our legitimate interests in responding to and keeping a record of correspondence. Some information is also necessary for us to perform our contract – for to fulfil payments and attendance at an event.
Individuals who subscribe to our mailing list (SMS or email).
Contact details provided.
This information is given to us by you.
We obtain your consent to any direct marketing.
Information from cookies.
This information is collected via the cookies when you use our website as explained in sections 3 and 10.
We only install non-essential cookies with your consent.
11.2 Additional Rights
In addition to your right to ask for personal information to be updated to ensure accuracy as set out in section 7 above, you may have the following rights set out below which you can exercise by using the contact details set out in section 12 below. Please note that these rights are not absolute and may be subject to exemptions or limitations depending on the circumstances.
- The right to request a copy of the personal information we hold about you.
- The right to object to your personal information being used for direct marketing. Where required we will obtain your consent before undertaking marketing. You will always have the ability to unsubscribe from marketing communications. For email marketing you can simply follow the unsubscribe link and for SMS you can follow the instructions for STOP as per the SMS you are sent.
- The right to object to your personal information being processed where the legal basis for the processing is our own legitimate interests (see above) but this is subject to exemptions and we may continue to process your personal information in certain circumstances
- The right to withdraw consent. Where we are processing your personal information on the basis that you have given us your consent to do so, you may withdraw your consent at any time.
- The right of erasure. You may request that we erase your personal information.
- The right to data portability. In certain circumstances, you may request that we provide your personal information to you in a structured, commonly used and machine readable format and have it transferred to another provider of the same or similar services to us.
- The right to lodge a complaint with the supervisory authority. We suggest that you contact us about any questions or if you have a complaint in relation to how we process your personal information first however you always have a right to contact your data protection authority.
11.3. Transfers of Data
MMA is a US based organisation (although some events and processing may be undertaken in the UK or EU including with partners or through our European councils) and our website is hosted in the US. Your personal data will therefore be held and accessed by MMA in the US.
11.4. Disclosures of Data
We don’t pass your personal data to other organisations or companies on a routine basis. If we partner with a third party (for example in connection with an event or whitepaper) and your personal data will be disclosed to that party, then this will be disclosed to you at the time with details of that party.
We keep your information only for as long as is necessary for the relevant purpose. For example, if we have a contract with you, this will be for no more than the contractual limitation period in order to assist us with any contractual claims.
12. How to Contact Us
We can be reached via e-mail at [email protected] with “Privacy” in the subject matter line or you can call +1 646 257 4515 to leave a message and someone will follow-up with you.